The Facility Manager is responsible for overseeing the effective management of the organization’s facilities, administrative operations, security, health and safety standards, vendor relationships, asset management, and workplace services. The role ensures that the organization’s physical infrastructure and administrative support functions operate efficiently, cost-effectively, and in compliance with company policies and regulatory requirements, creating a safe, productive, and professional work environment.
Key Responsibilities
- Oversee the maintenance, repair, and upkeep of all company facilities, buildings, equipment, and infrastructure to ensure optimal functionality and safety.
- Develop and implement preventive maintenance schedules to minimise downtime and extend the lifespan of company assets.
- Coordinate office renovations, relocations, and workspace optimisation initiatives to improve employee productivity and workplace experience.
- Manage day-to-day administrative operations to ensure the smooth and efficient running of the organisation.
- Supervise administrative support staff, including cleaners and drivers.
- Source, negotiate, and manage relationships with vendors, contractors, and service providers while monitoring service quality and contract compliance.
- Manage security operations, including access control, visitor management, and the performance of security personnel.
- Ensure compliance with health, safety, and environmental standards through regular inspections, risk assessments, and corrective actions.
- Coordinate emergency preparedness activities, including fire drills, evacuation procedures, and maintenance of safety equipment.
- Oversee the management, maintenance, utilisation, and documentation of company vehicles and transportation resources.
- Maintain accurate records of company assets and coordinate asset allocation, audits, maintenance, and disposal activities.
- Develop and monitor facility and administrative budgets, ensuring effective cost control and optimal resource utilisation.
- Ensure compliance with statutory, regulatory, insurance, and licensing requirements related to facilities and administrative operations.
- Prepare periodic reports on facility, administrative, security, safety, vendor, and asset management activities, providing recommendations for continuous improvement.
Preferred Qualifications
- Bachelor’s Degree in Business Administration, Facility Management, Engineering, Estate Management, or a related field.
- Professional certification in Facility Management, HSE, Project Management, or Administration is an added advantage.
- Minimum of 3–5 years of relevant experience in facility and administrative management.
- Experience managing multiple vendors, facilities, security operations, and support services.