Role Summanry
To support LIFE Africa Mission, we are seeking an exceptionally organized and
hands-on Programs Manager to drive the administrative and operational needs of
the Foundation. This role combines program coordination, office operations, donor
support, and event logistics, requiring a professional who thrives in fast-paced
environments, understands systems thinking, and can translate high-level plans into
concrete outputs.
Key Responsibilities
- Translate the Foundation’s strategy into operational project plans and
execution timelines. - Oversee day-to-day implementation of all programs and pilots.
- Develop and maintain internal program trackers and shared
dashboards. - Supervise third-party implementation partners and vendors to ensure
timely and quality delivery. - Lead documentation, enforcement, and regular audits of SOPs across
programs and support functions. - Coordinate internal workflows, scheduling, and reporting mechanisms.
- Manage procurement, vendor onboarding, and compliance
documentation. - Support the development and implementation of digital systems (e.g.,
Hubspot, Notion, Trello, Airtable) for internal knowledge management. - Develop and track program budgets in collaboration with Finance and
Programs teams. - Monitor actual spend vs. forecast across program workstreams.
- Ensure financial documentation is complete and audit-ready.
- Schedule and prepare for recurring check-ins, project reviews, and
milestone evaluations. - Coordinate logistics for fundraising-related events, meetings, and
workshops. - Assist with drafting proposals, donor briefs, concept notes, and reporting
documents. - Conduct donor and partner research to support outreach strategy.
- Maintain an organized and accessible library of proposal templates,
pitch decks, and presentations. - Accompany the Head of Foundation to events, meetings, and site visits
as operational support. - Handle minute-taking, follow-ups, and coordination with external
stakeholders. - Prepare event briefs, pack donor materials, and manage on-the-ground
logistics. - Ensure post-meeting notes and action items are implemented and
tracked. - Serve as liaison between the Foundation and implementation partners.
3B Sapara Williams Close, Victoria Island
Skills and Qualification
- Bachelor’s degree in Project Management, Development, Public
Administration, or related field (Master’s is a plus). - 5–7 years of experience in program delivery, operations, or grants
management within the social impact or development space. - Demonstrated ability to manage multiple projects and
workstreams under pressure. - Experience in donor-funded program delivery and stakeholder
reporting. - Proficiency with digital project management tools and
productivity platforms - Strong written and verbal communication skills.
- Collaborative and able to manage up/down across multiple
teams. - Highly organized with attention to detail.
- Confident representing the Foundation in external meetings and
donor settings. - Proactive problem-solver with a calm, structured approach.
- Deep understanding of NGO workflows and compliance
expectations.